Open a report in a workspace that you can edit, and select File > Embed report > Publish to web (public) .

If your Power BI admin hasn't allowed you to create embed codes, you may need to contact them.

For help with finding the person who can enable Publish to web in your organization, see How to find your Power BI administrator later in this article.

Review the dialog content and select Create embed code .

Review the warning, as shown here, and confirm that the data is okay to embed in a public website. If it is, select Publish .

In the Success dialog, you see a preview of how the report will look. Select the Size and Default page .

You can also add a Placeholder image, to make the web page load faster. With a placeholder image, people viewing your report on the web see a View interactive content button they can select to view the report itself.

Make those changes first. Then copy the link to send it in email, or copy the HTML to paste into a website. You can embed it in code such as an iFrame, or paste it directly into a web page or blog.

If you previously created an embed code for a report and you select Publish to web , you won't see the dialogs in steps 2-4. Instead, you see the Embed code dialog.

You can only create one embed code for each report.

Tips for view modes

When you embed content within a blog post, you typically need to fit it within a specific screen size. You can adjust the height and the width in the iFrame tag as needed. However, you need to ensure your report fits within the given iFrame area, so set an appropriate View Mode when you're editing the report.

The following table provides guidance about the View Mode, and how it will appear when embedded.

Tips for iFrame height and width

A Publish to web embed code looks like the following example:

You can edit the width and height manually to ensure it's precisely how you want it to fit in the page where you're embedding it.

To achieve a more perfect fit, you can try adding 56 pixels to the height of the iFrame to accommodate the current size of the bottom bar. If your report page uses the dynamic size, the table below provides some sizes you can use to achieve a fit without letterboxing.

Manage embed codes

Once you create a Publish to web embed code, you can manage your codes from the Settings menu in Power BI. Managing embed codes includes the ability to remove the destination visual or report for a code (rendering the embed code unusable), or getting the embed code.

To manage your Publish to web embed codes, open the workspace the report resides in, select the Settings gear, and select Manage embed codes .

The embed codes for the reports in that workspace appear.

You can either retrieve or delete an embed code. Deleting it disables any links to that report or visual.

If you select Delete , you're asked for a confirmation.

Updates to reports, and data refresh

After you create your Publish to web embed code and share it, the report updates with any changes you make. The embed code link is immediately active. Anyone who opens the link can view it. The data is cached for one hour from the time it is retrieved. We don’t recommend using Publish to web for data that needs to refresh frequently. To learn more, see the How it works section later in this article.

Data refresh

Data refreshes are automatically reflected in your embedded report or visual. When data is refreshed for an import data model in the Power BI service, the service clears the data cache, making data update quickly. To disable automatic refresh, select don't refresh on the schedule for the dataset the report uses.

Heavy usage

A heavy usage experience can occur when a report receives too many queries in a short amount of time. When heavy usage occurs, users can't view or interact with the report until the period of heavy usage passes.

We recommend setting a placeholder image for your report. If heavy usage occurs, users see the placeholder image.

To help avoid the heavy usage experience, limit the number of distinct queries your report can generate and the frequency of data refresh. See the Power BI optimization guide for tips on streamlining your reports.

Power BI visuals

Power BI visuals are supported in Publish to web. When you use Publish to web, users with whom you share your published visual don't need to enable Power BI visuals to view the report.

Understanding the embed code status column

Review the embed codes you've published often. Remove any that no longer need to be available publicly.

The Manage embed codes page includes a status column. By default, embed codes are Active , but could also be one of the statuses listed below.

Report a concern with Publish to web content

To report a concern related to Publish to web content embedded in a website or blog, select the Share icon in the bottom bar of the Publish to web report, then select the Flag icon in the Share dialog box.

You're asked to send an email to Microsoft explaining your concern. Microsoft evaluates the content based on the Power BI Terms of Service and takes appropriate action.

How it works (technical details)

When you create an embed code using Publish to web, the report is made visible to Internet users. It's publicly available, so you can expect viewers to easily share the report through social media in the future. Users view the report either by opening the direct public URL or viewing it embedded in a web page or blog. As they do, Power BI caches the report definition and the results of the queries required to view the report. This caching ensures that thousands of concurrent users can view the report without impacting performance.

The data is cached for one hour from the time it is retrieved. If you update the report definition (for example, if you change its View mode) or refresh the report data, it can take some time before changes are reflected in the version of the report that your users view. When a data refresh occurs for an import data model, the service clears the cached data and retrieves new data. In most cases, the data is updated nearly simultaneous with the import of the data. However, for reports with many distinct queries, it may take some time to update. Since each element and data value is cached independently, when a data update occurs, a user may see a mix of current and previous values. Therefore, we recommend staging your work ahead of time, and creating the Publish to web embed code only when you're satisfied with the settings. If your data will refresh, minimize the number of refreshes and perform the refreshes at off hours. We don’t recommend using Publish to web for data that needs to refresh frequently.

Find your Power BI administrator

The Power BI admin portal has settings that control who can publish to the web. Work with your organization's Power BI administrator to change the Publish to web tenant settings in the admin portal.

For smaller organizations or individuals who signed up for Power BI, you may not have a Power BI administrator yet. Follow our process for admin takeover . Once you have a Power BI administrator, they can enable creating embed codes for you.

Established organizations usually already have a Power BI administrator. People in any of the following roles can act as a Power BI administrator: