| Topic | Content |
|---|---|
| Activate the Gantt chart | How to activate the Gantt chart in OpenProject. |
| Create a new element | How to add a new item to the Gantt chart. |
| Relations in the Gantt chart | Create and display dependencies in the Gantt chart. |
| Understanding the colors and lines in the Gantt chart | What do the clamps, lines and symbols in the Gantt chart mean? |
| Gantt chart configuration | How to configure the view of your Gantt chart, e.g. add labels. |
| Gantt chart views | How to zoom in and out and activate the Zen mode. |
| Multi project views | Create project overarching timelines. |
| Aggregation by project | How to display an aggregated view of all milestones of multiple projects. |
work packages view in the Work packages module, the options in the quick context menu will differ slightly from the ones in the Gantt chart view.
You can use any of the following options.
- Open details view - opens the details view of a work package on the right side of the screen.
- Open fullscreen view - opens the detailed view of a work package across the entire screen.
- Copy link to clipboard - copies a short link to the selected work package to your clipboard.
- Change project - allows moving the selected work package to a different project.
- Delete - deletes a work package. You will need to confirm the deletion.
- Indent hierarchy - creates a child-parent relationship with the work package directly above. The work package you selected becomes the child work package. The work package directly above becomes the parent work package.
- Add predecessor - adds a predecessor (it will prompt you to select a work package in Gantt view).
- Add successor - adds a successor (it will prompt you to select a work package in Gantt view).
- Show relations - opens the details view of a work package and displays the Relations tab.
- Create new child - opens a new work package on the right side of the screen. This new work package already has a child relationship to the work package you selected. This option will not be available if the work package type is a milestone .
Work packages can also expand and retract in width depending on how many non-working days are spanned (for example, a 3-day task starting on Thursday and ending on Monday will spread across 5 calendar days; dragging that same work package so that it starts on a Tuesday and ends on a Thursday means that it will spread across 3 calendar days. In both cases, the duration remains 3 days).
automatic and manual scheduling to find out more.
Note
Relations other than predecessor/follower and parent/child (such as related to, blocked by, includes, duplicates) are not displayed in the Gantt chart. To find out more, read our guide on work package relations .
- Export via the work package view
- Print (e.g., to PDF)
- Synchronize data from OpenProject to Excel ←→ MS Project
Choose the Auto zoom by clicking on the Auto zoom button on top of the Gantt chart.
Optimize the screen by dragging the Gantt chart to the far left so that only the Gantt chart is seen.
Then, press CTRL + P to print the Gantt chart view.
Make sure you select Landscape as a print layout.
In the settings, enable the Background graphics for printing.
Press the Print button.
For other browsers, please simply follow the browser’s printing instruction to optimize results.
To synchronize your work package data between OpenProject and Excel (two-way synchronization), please have a look at this instruction .
Enterprise cloud or Enterprise on-premises . An upgrade from the free Community edition is easy and helps support OpenProject.
To export a Gantt chart in a PDF format, click the More (three dots) icon in the top right corner and select Export .
Then select the PDF Gantt option under PDF export type. Configure the parameters of the PDF export, such as zoom level for the dates, column width and paper size. Then click the green Export button.
Configure the parameters of the PDF export, such as zoom level for the dates, column width and paper size. Then click the green Export button.
You can then save the Gantt chart in PDF form to share with your project stakeholders or print it directly.
Tip
You can also export Gantt charts in PDF format from the work packages module .
Use the filter and grouping options as for the work packages table configuration to customize your timeline. Do not forget to save your timeline .
If you want to adjust your work package table and filter, sort or order your work packages to have a better overview in your Gantt chart, please refer to the section work package table configuration .
project overarching Gantt charts module .
Group the work packages by project by using the work packages table configuration (accessible in the upper right corner) or by clicking on the small triangle next to “Project” in the table header.
Use the minus next to the project’s name or the collapse button in the upper right corner to collapse some or all projects.
This will give you an aggregated view of the projects’ work packages . You can further adjust this view by using the Filter functionality, for example, display work package type Bugs.
Tip
If you want the work packages to be displayed when the projects are folded, it is necessary to set the selected work package type to be recognized as a milestone under work package type settings . Otherwise, you will need to unfold the projects to view all of the work packages.
Apart from the set filters, the list of displayed projects depends on your permissions . You can only see private projects that you are a member of and public projects. In some cases (many work packages per project), you will have to increase the objects per page in the bottom right corner to display multiple projects. Change the available options in the system settings if necessary.
